Folder display options

Display View

Within eSpaces, site structure is developed using folders, some of which can be nested inside of each other and moved around as required. How each folder appears to a visitor or site user depends on what content items are inside that folder and how the folder’s display view is configured. For instance, a folder with a number of images inside could be displayed as a gallery; a folder with files could list those files; or a folder with a page inside can be customised to display a home-page instead of an automated list.

eSpaces provides several different manners in which to display the contents within a folder. The standard views are listed below.

Note

Keed in mind that the top-level of any site is also a folder, and has the same configurability for display.

Folder view Description
Summary view Lists the title and description of the content
Tabular view Lists the content items in a table format
Thumbnail view Lists images in thumbnail form and other items below the thumbnail gallery.
Standard view Lists all content items in the folder and gives title, description, creator and date details in a compact format.
All content Displays the underlying main text from all content items inside the folder. For example, if you have a folder with several Page items, then the folder would then display the full text of each of these pages, one after the other.
Content item as default Lets you set a particular item as the home page (default view) for this folder. See Change the home page for a folder for more information.

Determining the current view

In order to determine the current view for a given folder:

  1. Browse to the given folder you would like to change.
  2. Click the Display drop-down menu.
  3. Note the highlighted view in the menu listing. This is the current view configuration.

Changing the view

In order to change the view of a given folder:

  1. Browse to the given folder you would like to change.

  2. Click the Display drop-down menu, and choose the different view you would like to apply.

    Folder display menu
  3. The page will reload and display the new style of view. Other visitors to the content item will see this change immediately.

Each type of folder view can easily be changed as required, especially in order to try out other appearances.

Deselecting a default view

If a folder has a default view configured, you can de-select this by simply selecting another Display View. If you’d like the default appearance for a folder to be restored, choose Summary view.

Change the home page for a folder

By default, eSpaces displays a list of the contents of all folders and a brief description. In order to change this view, you will need to create a new page and set the folder to use this page as the default view for the folder.

Note

If you’re ever curious or unsure about how a folder is configured for display, click the Display drop-down menu and note the selection. This explains whether a folder is configured as an automated listing or with a default view set.

  1. After logging in to the portal, click into the folder you’d like to change. Make sure you’ve already created a page to set as its default view.
  2. Click Display ‣ Select a content item as default view.
select_content_item
  1. Select the item that you would like to be displayed as the default page of the folder and click the Save button.
  2. You should now be able to see the page appear as the default view for the folder. Keep in mind that you will need to publish this page for other users to see it.

Sorting a folder

Sorting manually

The contents of a given folder are displayed in numerous ways across the site, including in navigation portlets, as top-level tabs, and in folder listings displayed on pages. There will come times where the ordering is incorrect and you’d like to change this. To manually adjust ordering:

  1. Browse to the folder that contains the content to be reordered.

  2. Click onto the Contents link.

  3. Click and drag the handle at the far-left of any content item up and down to reorder the content. Note how your cursor changes into an up-down arrow when hovering over the handle. The content can be ordered in any fashion you would like.

  4. Once finished, click your browser’s reload button, or browse to another folder where a listing appears. Notice how the order has now adjusted to suit your changes.

  5. Repeat as required if the ordering isn’t quite right

    Note

    If there are many content items in the folder, the Contents view may paginate the listing into groups. If this is the case, you can view the complete listing using the Show all items link at the bottom of the page.

Sorting based on criteria

eSpaces provides a helpful view for re-ordering the contents of folders, and allows sorting on a number of different criteria, including title, modification date, and more.

Note

Remember that folder ordering is not automatically applied. You will need to follow this process whenever the order should be updated.

To access the sorting view:

  1. Browse to the folder that you wish to re-order. Ensure you are looking at the View tab, which will be the main folder view.

  2. Click to Actions ‣ Sort folder to access the sorting controls.

    Sort folder menu
  3. Choose the criteria you wish to sort on, including enabling the reverse sorting option, if so desired.

  4. Click Sort to complete the process.

  5. Inspect the results in the contents listing. To re-order contents, click back to the View tab and start again.

Enabling next/previous folder navigation

To make viewing the contents of a large folder more intuitive, you may wish to enable the ability for users to skip forwards and backwards through a folder’s contents. This is called the Next/Previous Navigation feature and enabling this for a folder displays controls to jump to the next or previous page when looking at a folder’s contents.

To add enable next/previous navigation:

  1. Browse to the folder you wish to apply navigation to.
  2. Click the Edit tab.
  3. Click the Settings tab.
  4. Enable the checkbox marked Enable next previous navigation.
  5. Click the Save button.