Interacting with content

Commenting

Add comments button

Comments are an important part of collaboration and allow you to provide feedback or visibly expression opinions.

With the exception of folders, almost all types of content can be enabled to allow comments. If comments are enabled for a particular content item you will see a comments section underneath the content, and an Add comment button. If this isn’t visible, see Enabling or disabling comments for how to turn commenting on.

Enabling or disabling comments

Note

You requre access to edit a given content item in order to control comments.

  1. Browse to the content item you wish to adjust comments for.

  2. Click on the Edit tab.

  3. Click onto the Settings tab on the page to reveal extra settings for this content.

  4. Enable or disable the Allow comments field as required.

    If you can’t find the field here, it might be under a different tab, such as Properties. Some custom content types can adjust where options are displayed.

  5. Click the Save button to make the change.

  6. The page will reload and display your content with its new settings applied.

If you enabled commenting, the comments field will be displayed. Likewise, if you disabled commenting, comments will no longer be shown and the ability to add comments will be removed.

Adding comments

Note

The content item you wish to add comments to must have commenting enabled first.

  1. Browse to the content item you wish to add a comment to.
  2. Locate the Comments section at the bottom of the page. Depending on how long your page content is, you may need to scroll down the page.
  3. Type your comments in to the field provided.
  4. To save the comment, click the Comment button. You have the option of having eSpaces notify you via email of new comments made on the content by selecting the option provided.
  5. Your comments will appear underneath the content on the page.

Replying to comments

Replying to existing comments follows the same process as Adding comments above.

  1. Browse to the content item you wish to add a comment to.
  2. Locate the Comments section at the bottom of the page. Depending on how long your page content is, you may need to scroll down the page.
  3. Locate the comment that you wish to respond to and click the Reply button against the comment.
  4. Follow the remaining steps for Adding comments.

Removing comments

Note

You must have access as a Reviewer (Can Review permission) in order to remove existing comments from content. If you cannot see the Delete button, you need to contact your site administrator for access.

  1. Browse to the content item you wish to add a comment to.
  2. Locate the Comments section at the bottom of the page. Depending on how long your page content is, you may need to scroll down the page.
  3. Locate the comment that you wish to respond to and click the Delete button against the comment.
  4. The page will reload and show that the given comment has been removed.

Searching for content

eSpaces features a full-text search engine for quickly locating documents and other content within the site.

Search

Enter text in the search box, and press the Enter or Return key on your keyboard. The site will search for all content which includes that string in either the metadata or the text of the content. This includes aspects such as the title of documents, descriptions, tags, and even full-text inside files such as PDFs and Microsoft Office documents.

Important

The search results will only ever show items that you have access to. This also applies when logged out. No private content will ever be revealed to users unless permission has been granted.

Transferring multiple files and folders

The eSpaces service provides a WebDAV interface for the transfer of multiple files and folders.

Obtaining your username and password

On eSpaces, authentication occurs either with existing research institution credentials using Single-Sign-On, or with local accounts that are independently managed inside eSpaces.

If your account has not been issued by a research institution (university, CSIRO and so forth), then you should already know your username and password as you’ll be using them to log into eSpaces. If this applies to you, ignore the following instructions.

If your credentials are managed by your institution, you must utilise special credentials on eSpaces. To find these details:

  • Username:

    Important

    Your username is your Shared Token. This is a long alphanumeric set of characters and is not your local institutional login.

    1. On your eSpaces site, locate any content item and click on Sharing.
    2. You will see a list of users, including your name. Your username is displayed next to your name. It is a long alphanumeric string, and excludes the brackets.
    3. If your name is not displayed here, use the search box to find your own account.
  • Password:

    1. On eSpaces, ensure that you are logged in.
    2. Click onto the top-right menu showing your name.
    3. Click Preferences.
    4. Click on the Password tab.
    5. Click the Generate new password button.
    6. Take note of your generated password for use later.

WebDAV clients

Any standards-compliant WebDAV client should be able to connect to eSpaces in order to transfer files and folders. However, whilst there are many clients that exist, including those which may be built-in to certain operating systems (such as Windows and Mac), we recommend you use our suggestions for an improved experience.

Tips and suggestions

After uploading content, you may find that content is present within your site (such as the Contents listings), but you cannot link to it from within Page content. If you experience this, you should add a Title to the given files and documents, following the instructions for Renaming content.

Transferring multiple files (Microsoft Windows and Apple Mac)

The recommended client is Cyberduck.

  1. Go to http://cyberduck.io/ and download Cyberduck.

  2. For Windows, open the setup file you downloaded and install Cyberduck. For Mac, open the downloaded disk image and copy the Cyberduck application to your local computer. Typically, you should copy this into your Applications folder.

  3. Launch Cyberduck from the desktop or start menu (Windows) or from your Applications folder (Mac).

  4. Click onto the Open Connection button on the toolbar.

    Open Connection
  5. In the pop-up window, configure the connection as follows:

    Cyberduck Settings
    1. Select WebDAV (HTTP/SSL) from the top drop-down menu.
    2. Server: espaces.edu.au
    3. Port: 443
    4. Uncheck Anonymous Login
    5. Username: see Obtaining your username and password.
    6. Password: see Obtaining your username and password.
    7. Path: The path entered here will be the starting folder that you connect to. For example, to connect to the top-level of the site, leave this empty; or, to connect to a specific folder or sub-site, enter /path/to/folder, adjusting this example to fit your given URL.
  6. Click onto Connect and you will be connected to eSpaces.

Now, you can drag and drop files from your local computer both to and from your site using this connection window.

To save this connection, click onto the Bookmark menu, and then New Bookmark. Confirm that the details entered are correct and save your bookmark. Your bookmark is ready for easy access from Cyberduck’s main listing.

Uploading Multiple Files and Folders (Linux)

Linux distributions vary widely, but on any system with access to the command line and ability to install software, you can follow these instructions.

The recommended client is a command line tool called cadaver. Distributions that operate using GNOME with Nautilus as their file manager can also utilise the built-in Connect to Server functionality, should you want to use a GUI.

  1. Install cadaver. Two common installation commands are:

    yum install cadaver
    

    or:

    apt-get install cadaver
    
  2. Launch or otherwise access a terminal on your machine.

  3. Start and connect to eSpaces with cadaver, specifying the first argument to the command as the URL you want to connect to. This example demonstrates connecting directly to a folder on eSpaces:

    cadaver |project-url|/my-site/folder
    
  4. If you are prompted to accept the certificate, enter y for yes.

  5. Enter your site credentials when prompted. See Obtaining your username and password if you require these credentials.

  6. This tool operates in a similar fashion to the ftp or sftp commands, with get, put and ls commands. Enter help for more information.